After their incumbent supplier unexpectedly served notice with immediate effect, Caldew School was left without a payroll provider and in need of a quick turnaround to put out a new tender. Gail Howes, School Business Manager for Caldew came to Education Buying looking for a solution.
With the school’s payroll contract running out in July 2023, they required a new service to commence from 1st of August 2023. Caldew School decided to run a further competition on the Education Buying Payroll dynamic purchasing system, with the hopes of utilising one of the pre-vetted and ‘approved suppliers’ that are on the DPS.
The tender documentation was developed in cooperation with Gail, ensuring all requirements were effectively captured. The documentation was then sent to Caldew on the 28th March, within two days the documents were returned to Education Buying, signed and ready to go out to tender.
After evaluating the three potential bidders for the contract, it was awarded to EPM, for their remarkable savings opportunities and the quality that they would bring to the school.
A new contract was signed between Caldew School and EPM to fulfil their payroll needs for the next three years. Savings were achieved as well – annual savings of £2,176 or a full contract–term saving of £6,651 – giving the school added funds to budget around and continue to evolve their scholastic experience.
For example, the savings achieved within this contract could afford the school either 2660 student meals, 28 qualified teacher agency days, 13 iPads or an outright purchase of a new photocopier!
Contract terms were agreed as a 3-year contract with an option to further extend for 3 years at annual increments, giving the school the peace of mind that they wouldn’t be left high and dry again.
Gail Howes
School Business Manager
The Gate
Keppoch Street
Roath
Cardiff, CF24 3JW
Tel: 0330 9125 039
Email: help@educationbuying.com
We know schools are always looking for ways to cut costs while maintaining efficiency. One solution gaining traction is Managed Print Services (MPS). MPS centralises and streamlines print management, offering a more efficient and cost-effective approach to handling print needs.
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