Download your free

Request for Quote (RFQ) Template

Helping you by simplifying the process saving you time being compliant

Access your free RFQ template now

A handy request for quote template to make it as easy as possible for you to collect bids on your low-value tenders.

This Request for Quotation can be used when seeking quotes from suppliers for goods/services/works. The template is unlikely to be suitable to your organisation if the resulting contract would be deemed as high risk, complex, high value, or long-term. Please always refer to your internal policies, procedures and/or rules first.

If applicable to the works/services, you may wish to also consider the following topic(s):

Data Protection

Please specify all measures (including all policies, procedures and processes) that your organisation has in place to safeguard data (including personal data) and to keep it confidential.

Health & Safety

Please self-certify that your organisation has a Health and Safety Policy that complies with current legislative requirements. (For example (but not limited to), the Health and Safety at Work Act (HSWA) 1974, Management of Health and Safety at Work Regulations (MHSWR) 1999, Control of Substances Hazardous to Health Regulations 2002 and The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 1995)

Insurance

Please confirm that you have sufficient levels of insurance cover for this requirement and detail what this is. Evidence of this might be requested prior to entering into a contract.

Safeguarding

Does your organisation have a Safeguarding Vulnerable Adults and Children’s Policy?

Professional Memberships

For example, asking for evidence of: Gas safe, NAPIT or NICEIC, Federation of Master Builders or CHAS.

RFQ Template

Download your template here to start your quick and easy bid process

Download Here

Please get in touch with Education Buying if you would like advice on any of the following:

Inclusion of Social Value outcomes (environmental, economic, or social) within the RFQ
Reserve your RFQ/tender so that only suppliers within your county and/or certain supplier types (e.g., SMEs) can participate (available in limited circumstances)
Specific advice for the goods/services/works being bought
Key Performance Indicators (KPIs) or Service Level Agreements (SLAs) where the contract is to be monitored on an ongoing basis
Advice and Guidance on procurement rules applicable to schools, MATs, or colleges

Success stories:

“It’s early days working with Education Buying, but so far I’ve been very impressed with their support, knowledge and level of documentation. The Cleaning DPS Framework is exactly what we were looking for, an established set of vetted suppliers with the flexibility to invite incumbents. I can only see the OCL / Education Buying partnership strengthening in future.”

“A pleasure working with you guys, the process has been managed excellently and in keeping with the good procurement principles.”

“I attended your recent webinar on ‘tendering post Brexit’. I wasn’t sure how much I would get through in half an hour, but I left feeling like I had really taken some key points away. The proposed changes to PCR 2015 are a big topic, and you hit the nail on the head, providing relevant changes, that, following Brexit impact our jobs right now.”

“As long term trusted collaborative partners, Churchmarketplace and Education Buying continue to deliver procurement services and solutions in a strategic, ethical, compliant manner with minimum (or zero) impact on the environment.”